Required workplace posters for a Florida restaurant or café, with official download links

The poster board by the time clock is easy to forget, until an inspector, an investigator or an employee asks where it is. Almost every required poster is free from the agency that requires it, and most companies selling "all-in-one" posters are selling you something you can print yourself.

This is the third post in our series Florida compliance basics for a new café or restaurant. It lists the federal and Florida posters a small restaurant usually needs, who needs each one, and where to download it. It also covers the things DBPR and the Department of Revenue want displayed for customers.

This is general information, not legal advice. Updated October 5, 2026: every source below was checked on that date. Agencies revise posters, so download them from the official pages, not from an old copy.

Where posters go

FloridaCommerce sums up the rule: "Florida businesses must display Federal and State of Florida employment law posters where they can be easily viewed by employees" (FloridaCommerce, Florida minimum wage). Each law words it a little differently ("conspicuous," "readily accessible," "where it may be easily read"), so pick one spot every employee passes on every shift, like next to the time clock or the staff schedule, and keep everything there. If you have more than one location, each one needs its own set.

Florida posters

The minimum wage poster changes with the rate

The statute has FloridaCommerce publish the poster each year, in English and Spanish, and it must be at least 8.5 by 11 inches (s. 448.109(3)). The current one reads: "Effective September 30, 2026, the Florida minimum wage will be $15.00 per hour, with a minimum wage of at least $11.98 per hour for tipped employees, in addition to tips, through December 31, 2027" (FloridaCommerce 2026–2027 poster). When the rate changes, the old poster is wrong, so replace it the same week. Our Florida restaurant pay rules page covers the rates themselves.

Reemployment assistance (RT-83)

Once you're liable for Florida reemployment tax (see DOR's reemployment tax page for when that happens), put up DOR's "To Employees" notice. It tells staff that "Your Employer is registered with the Florida Department of Revenue as an employer who is liable under the Florida Reemployment Assistance Law," that the taxes "are paid by your employer and, by law, cannot be deducted from employee's wages," and how to apply for benefits. The form itself says "This notice must be posted in accordance with Section 443.151(1) Florida Statutes" (RT-83).

Workers' compensation

Florida law has every employer with coverage keep two notices posted: that you've secured coverage, with the carrier's name and address and the policy's expiration date, and DFS's Anti-Fraud Reward Program notice (s. 440.40). DFS combines both in its "Broken Arm" poster, headed "Workers' Comp Works For You," with a space marked "PLACE INSURER INFORMATION STICKER HERE" (DFS, Brochures, Guides & Posters). DFS's employer brochure says "Your carrier is required by law to provide you with the poster(s)," so ask your agent for it when the policy starts.

An employer with fewer than four employees who legally chooses not to carry coverage has a different duty: post "clear written notice in a conspicuous location at each worksite" that employees aren't entitled to benefits (s. 440.055, F.S.). Our workers' compensation post covers who has to carry it.

Child labor

If you hire anyone under 18, add DBPR's child labor poster. DBPR's own FAQ links the same download (DBPR, Child Labor FAQs). The rules for teen workers are in hiring minors in a Florida restaurant.

Federal posters

The Department of Labor's free poster advisor helps employers "determine which Federal DOL posters they are required to display and print required posters free of charge." For a small restaurant, these are the usual ones:

A few details that save money and arguments:

• The FLSA poster was revised in April 2023, and DOL says earlier versions "no longer fulfill the posting requirement and should be replaced" (DOL).
• The OSHA poster is free: "Do not pay a third-party vendor for it." OSHA also says "It is ok to display an old version of this poster," and a printed copy must be "at least 8.5" x 14" inches with 10-point type" (OSHA).
• The EEOC poster carries a penalty. The EEOC notes that Title VII "imposes a monetary penalty for covered employers who fail to post these notices," currently $680 and adjusted each year (EEOC). Its small business page explains which laws apply at 1, 15 and 20 employees.
• E-Verify. Florida requires private employers with 25 or more employees to use E-Verify: "Beginning on July 1, 2023, a private employer with 25 or more employees shall use the E-Verify system to verify a new employee's employment eligibility" (s. 448.095, F.S.). Once you're enrolled, the two E-Verify posters go up too.

What customers and inspectors expect to see

Separate from employment posters, a Florida restaurant displays a few things for customers and inspectors:

• Your DBPR license, "conspicuously displayed in the office or lobby" (s. 509.241(3), F.S.). The licensing post covers who issues it.
• A choking poster. "Every public food service establishment shall post a sign which illustrates and describes the Heimlich Maneuver procedure for rendering emergency first aid to a choking victim in a conspicuous place in the establishment accessible to employees," and you're responsible for "familiarizing its employees with the method" (s. 509.213, F.S.).
• Handwashing signs. DBPR's plan review rules call for every handwashing sink to have "soap, a sanitary hand-drying device and a handwash sign" (DBPR, Plan Review). The inspection prep guide shows where inspectors look for them.
• Your sales tax Certificate of Registration (Form DR-11), which "must be displayed in a clearly visible place at your business location" (Florida DOR). See the sales tax post.
• A no-smoking policy. Florida's Clean Indoor Air Act requires the person in charge of an enclosed indoor workplace to "develop and implement a policy" that "must include a policy which prohibits an employee from smoking or vaping" there. Signs are optional: you "may, at his or her discretion, post signs" (s. 386.206(1), F.S.).

Your poster checklist

• One poster spot per location, where every employee passes every shift
• Florida: minimum wage (current year), RT-83 reemployment assistance, workers' comp notice with your insurer's sticker, child labor if you hire minors
• Federal: FLSA (April 2023 version), OSHA, EEO when you reach 15 employees, EPPA, USERRA, FMLA at 50, E-Verify posters if enrolled
• For customers and inspectors: DBPR license, choking poster, handwash signs, DR-11 certificate
• Spanish and Haitian Creole versions where your team reads them
• A monthly check that everything is still up, readable and current

Where Mays fits

Mays doesn't supply or track posters. What it can do is make sure someone checks them:

• A monthly poster check. Under Automation & AI, create a rule with the Scheduled trigger set to Every month, on one day, and a Create Task action with a Photo response, notifying all location managers (the image at the top of this post). On the 1st, Mays adds the task to each location's list and notifies its managers. Whoever does it answers with a photo of the board, and you see it with the submitted task.
• The same check on a checklist. If you'd rather, add "Poster board up and current (photo)" to a monthly or quarterly checklist template under Tasks → Templates.
• One-off reminders. When the minimum wage changes, create a one-off task under Tasks → Create Task to swap the poster at each location.

Put the check on autopilot

Set up the monthly poster check once and let Mays send it to every location.

Start your free trial: 30 days, every module, no card needed. Or book a walkthrough and we'll set it up with you.

Previous in the series: Florida sales tax for restaurants and cafés · Next: Workers' compensation in Florida.