Mays vs Craftable — inventory plus the rest of the shift

The short version

Craftable is built for the back office and the finance team: ordering from every vendor, AP automation, inventory and recipe costing, and daily reporting, for restaurants and hotels. Mays is built for running the store — checklists with AI photo checks, scheduling and time clock, training, team chat and a knowledge base — with inventory, recipes, purchase orders and invoices in the same app. Mays can import your Craftable data, so you can use both or switch.

Craftable lists intelligent ordering, AP automation (invoice capture, three-way matching, GL coding), inventory and recipe management, menu engineering and daily reporting, for restaurants, hotels and entertainment venues.^[1]
Mays covers counts, recipes and costing, purchase orders, invoices and waste too, alongside tasks, scheduling, the time clock, training, team chat and AI agents — in one app, on one bill.
Mays imports items, vendors and vendor prices from Craftable, so moving over doesn’t mean re-typing your catalog.

Feature by feature

Craftable column: from Craftable’s own website as of October 3, 2026 (sources below). “Not listed publicly” means we couldn’t find it on their site — not that it doesn’t exist.

Feature	Mays	Craftable
Inventory counts on mobile	✓Guided counts by station	✓“Scan barcodes with the mobile app for faster audits and receiving”^[2]
Recipe costing from vendor prices	✓	✓“Auto-calculate plate costs using live vendor pricing”^[2]
Theoretical vs. actual usage	✓From POS sales mapped to recipes	✓“Track theoretical COGS against actuals”^[2]
Menu engineering	—	✓“Map every menu item by margin and popularity”^[2]
Purchase orders to vendors	✓From par levels, sent to vendors by email as a PDF	✓“Order via EDI, Punchout, or Enhanced Catalogs”^[3]
Purchase approval workflows	—	✓“Customize approval limits by location, department, and amount”^[3]
Invoice capture with AI	✓Photograph an invoice; AI drafts it for you to check and post	✓“AI extracts vendor, item, and pricing details automatically”^[4]
Match invoices to purchase orders	✓On receiving, an order is matched against its posted invoice	✓“Match invoices to orders and delivery receipts automatically”^[4]
Automatic GL coding	—Items carry a GL code you set	✓“Auto-suggest GL codes based on vendor and item history”^[4]
Vendor spend and price-change alerts	✓	✓“Catch pricing discrepancies with PO-to-invoice matching”^[5]
Checklists with AI photo proof	✓	Not listed publicly
Scheduling and time clock	✓Pro	Not listed publicly
Training, team chat and a knowledge base	✓	Not listed publicly
Temperature sensors and alerts	✓Pro	Not listed publicly
Hotels, resorts and casinos	Restaurants and cafés	✓Listed under “Who we serve”^[1]
Free trial	30 daysNo card needed	Not listed publicly

When Craftable might be the right fit

Your priority is the back office: purchasing controls, approval workflows, AP automation, three-way matching and GL coding for an accounting team.^[4]
You run hotels, resorts or casinos as well as restaurants.^[1]
You want menu engineering and EDI or punchout ordering with your distributors.^[3]
You already have scheduling, task and training tools you’re happy with and only need the back office.

Use both, or switch — Mays imports from Craftable

An admin runs the import from Inventory → Import in Mays (Inventory is in the Pro plan).

Bring your catalog overMays imports your Craftable vendors, inventory items and vendor prices into Mays inventory — and, depending on how you connect, your par levels, recipes and menus too.
Re-run it while you switchThe import only reads from Craftable. Run it again to pick up changes; items already in Mays are updated rather than duplicated.
Count, cost and order in MaysOnce your items are in, your team counts on their phones, recipes cost themselves from vendor prices, and orders go to vendors from your par levels — next to the checklists and schedules they already use.

How pricing works

Mays

Mays is priced per location, never per user, with unlimited team members — one app and one bill. Basic, Pro and Enterprise plans are on the pricing page; ask for a quote for your locations. Every new account starts with a 30-day free pilot, no card needed.

See plans and get a quote →

Craftable

Craftable doesn’t list prices on its website; it offers a demo instead.^[1]

Questions

Can I keep Craftable and use Mays?

Yes. Many teams keep their back-office tools and use Mays to run the store: checklists, schedules, the time clock, training and team chat. Mays can import your Craftable items and vendors whenever you want them in Mays too.

What does the Craftable import bring over?

Vendors, inventory items and vendor prices — and, depending on how you connect, par levels, recipes and menus. An admin runs it from Inventory → Import, and can run it again to pick up changes.

Does Mays automate accounts payable?

Mays records vendor invoices — photograph one and the AI drafts it — to add the stock and update your prices, matches them to your purchase orders on receiving, and shows vendor spend. It isn’t built as an accounts-payable system: there’s no automatic GL coding or purchase approval workflow.

How is Mays priced?

Per location, never per user, with unlimited team members. See the pricing page and ask for a quote.

Sources

Craftable — home page (platform, who they serve, demo) — https://craftable.com/, as of October 3, 2026
Craftable — Inventory & Recipe Management — https://craftable.com/inventory, as of October 3, 2026
Craftable — Intelligent Ordering — https://craftable.com/intelligent-ordering, as of October 3, 2026
Craftable — AP Automation — https://craftable.com/ap-automation, as of October 3, 2026
Craftable — Daily Actionable Insights — https://craftable.com/daily-actionable-insights, as of October 3, 2026

7shifts and Craftable are trademarks of their respective owners. Mays is not affiliated with, endorsed by or sponsored by either company. What we say about their products comes from their public websites as of October 3, 2026, linked on each page; their products and prices may have changed since.