# Task Data: viewing and exporting form answers Tasks → Data lists every answer submitted on a custom form, like a cash count or temperature log, one row per submission, and downloads them as a CSV file. For: Admins, Managers · On: Web · [Help Center](https://www.mays.app/help) › [Tasks & checklists](https://www.mays.app/help/tasks-checklists) · Last updated October 3, 2026 · Mays Team **Tasks → Data** lists every answer submitted on a custom form, like a cash count or a temperature log, one row per submission, and downloads them as a CSV file. **Who:** admins, and managers for the locations they manage. In a custom role, this is the **View task data reports** permission. It's part of every plan, on the web app only. Task Data shows custom forms only. To build one, see [Building custom forms](https://www.mays.app/help/tasks-checklists/custom-form-task-types). ## See the answers 1. Go to **Tasks → Data**. The page is called **Task Data**. 2. Pick the form on the left. The forms are listed A to Z, and the first one opens to start with. 3. Check the location at the bottom of the sidebar. Task Data shows one location at a time; switch there to see another. 4. Set the dates in the two date boxes at the top. It starts on the last 14 days, today included. ![The Task Data page for the Temperature log at South from 09/11/2026 to 09/24/2026: a row per submission with Date, Time, Submitted by, Status, Walk-in Cooler, Freezer, Hot Holding, Reading Time and Notes, including a note on Sun, Sep 20 about the cooler door being left ajar, a Total row at the bottom, and the Export CSV button at the top right](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__task-data-export__01-task-data.12af73b42e.png) Each row is one submission, oldest first: - **Date**, **Time**, **Submitted by** and **Status** (**completed**, or **review** when it's waiting for a manager). Rejected tasks aren't listed. - Then a column for each field on the form, named like the field. Money shows with **$**, yes/no answers as **Yes** or **No**, and people, areas, items and vendors by name. A repeating section shows how many rows it had. - Photos, signatures and GPS locations aren't in the table, and neither are headings and instructions. The **Total** row adds up every number and money column. For readings like temperatures, ignore it. ## Download a CSV Click **Export CSV**. You get a file named after the form and the dates, for example *temperature-log-2026-09-11_2026-09-24.csv*, that opens in Excel, Numbers or Google Sheets. - It has exactly what's on the screen, **Total** row included. - Money has no **$** sign, and dates look like *2026-09-24*. - The **Time** column includes the date, in your computer's time zone. - A cash count exports its total, not how many of each bill and coin. ## Good to know - **The date is the location's day, the time is yours.** **Date** follows the location's time zone, but **Time** is shown in your computer's time zone, always in 12-hour format. If you're in a different time zone from the location, the two can seem out of step. - **Up to 5,000 submissions.** Past that, the page says *Showing the first 5,000 submissions — totals cover only these rows.* and leaves out the newest ones. Narrow the dates. A CSV of a cut-off list doesn't warn you. - **Changed a form?** The columns follow its newest version. A field you removed doesn't get a column, even for older answers. - **Deleted forms** leave the list, and their answers with them. - **Want to know right away** when a reading is out of range? Set a **Task Form Field Threshold** alert. See [Alerts and scheduled reports](https://www.mays.app/help/reports-insights/alerts-and-scheduled-reports). - **Mays AI** can answer questions about your form answers too; see [Asking Mays AI on the web](https://www.mays.app/help/ai-automation/mays-ai-on-the-web). - **Sensor temperatures** from Govee thermometers aren't here. Download them from each thermometer instead, see [Health-department temperature logs](https://www.mays.app/help/food-safety-devices/temperature-log-export). ## Related articles - Tasks & checklists: [Building custom forms (Task Types)](https://www.mays.app/help/tasks-checklists/custom-form-task-types) — Build your own task forms, like a cash count, a temperature log or a waste log, under Tasks → Types. Staff fill them in the app, and every answer lands in Task Data, ready to export. - Tasks & checklists: [Task answer types](https://www.mays.app/help/tasks-checklists/task-response-types) — Every task has an answer type that decides how staff complete it. Tick a box, take a photo, enter a number or text, pick an option, record a location, count stock or fill in a form. - Reports & insights: [Alerts and scheduled reports](https://www.mays.app/help/reports-insights/alerts-and-scheduled-reports) — Get a notification when labor runs hot, a vendor raises a price or a form reading is out of range, and have a labor, prime cost or vendor spend summary emailed every week or month. - Tasks & checklists: [Completing your tasks in the app](https://www.mays.app/help/tasks-checklists/complete-tasks-on-mobile) — Your checklist lives in the Tasks tab of the Mays app. Tick checkboxes with one tap, take photos, enter numbers, add a note — and fix and resend a task your manager sent back. - AI & automation: [Asking Mays AI on the web](https://www.mays.app/help/ai-automation/mays-ai-on-the-web) — Mays AI is the round button in the corner of every web page. Ask it about today's tasks, who's on shift, sales, temperatures or labor cost, or have it build a report you can save. - Team & roles: [Location access for managers and multi-location staff](https://www.mays.app/help/team-roles/location-access-for-managers) — Everyone except admins sees only the locations they're assigned to. How that works for managers and multi-location staff, and how to switch location on the web and in the app. - Food safety & signage: [Health-department temperature logs](https://www.mays.app/help/food-safety-devices/temperature-log-export) — Download a thermometer's temperature log as a PDF or CSV for any dates, with your license number, the safe range and a pass or fail on every row, ready to show an inspector. ## Still need help? Send us a support request and a real person on the Mays team will get back to you. [Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939) Canonical: https://www.mays.app/help/tasks-checklists/task-data-export