# Scheduling reports

Ten ready-made reports on sales, labor, hours, overtime, time off, attendance, the shift pool and tips — for any date range, one location at a time, with CSV export.

For: Managers, Admins · On: Web · [Help Center](https://www.mays.app/help) › [Scheduling](https://www.mays.app/help/scheduling) · Last updated October 10, 2026 · Mays Team

**Scheduling → Reports** has ten ready-made reports on sales, labor, hours and your team. Pick a report and a date range, and download it as a spreadsheet.

Reports are on the web, for the location picked at the bottom of the sidebar.

## Run a report

1. Go to **Scheduling → Reports**.
2. Pick a report from the list on the left.
3. Pick the dates: **This week**, **Last week**, **This month**, **Last month**, or **Custom** for your own start and end dates.
4. Click **Export CSV** to download it, totals row included. **Copy link** copies a link to this report and date range to share with another manager.

![Scheduling → Reports for South with Last week (2026-09-14 → 2026-09-20) selected, the list of ten reports on the left, and Scheduled Hours & Wages open: Emma North 2 shifts 15h $240.00, Olivia South 6 shifts 43.5h $724.00, Owen South 6 shifts 45h $712.50, the hours past 40 priced as overtime, and Total 14 shifts 103.5h $1,676.50](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__scheduling-reports__01-reports.829c7f203f.png)

## The reports

| Report | What it shows |
| --- | --- |
| **Actuals** | Per day: **Projected sales**, **Actual sales**, **Actual labor** and **Labor %**. Sales come from Square or Union. |
| **Variance** | Per person: scheduled hours and cost against worked hours and cost, and the difference (**Δ hrs**, **Δ $**; a negative amount reads −$2.74). |
| **Worked Hours & Wages** | Per person: punches (**Shifts**), **Worked hrs**, **Wages $** (overtime included — the same as the pay summary for the same days), **Premiums $** (only where the location's **Compliance fees in labor reports** is on — the same premiums as the pay summary) and **Tips $**. |
| **Scheduled Hours & Wages** | Per person: shifts, scheduled hours (minus breaks) and their cost, with weekly, daily and 7th-day overtime priced in. |
| **Weekly Overtime** | Per person: hours worked, scheduled hours still to come, projected hours, overtime hours (weekly, daily and 7th-day), double-time hours where the location pays double time, and estimated overtime cost. |
| **Employee Timesheet** | Every punch: date, clock in and out, break, hours and wages. |
| **Time Off** | Approved time off in the range: category, dates, partial day, hours and the manager's note. |
| **Attendance** | Per person: scheduled shifts and how many were **Sick**, **No-show**, **Late**, **Call-outs** or **Left late**, with an **Attendance %**. Late and no-show come from the time clock as well as your marks. |
| **Shift Pool** | Per person: shifts scheduled, offered up, picked up, traded and worked. |
| **Tip Payouts** | Per person: worked hours and their share of the tip pool, plus a **Card surcharge $** column when the location shares one out — the same amounts the pay period and payroll export pay for those days. See [Tip pooling](https://www.mays.app/help/time-clock/tip-pooling). |

## Read them with care

- **Worked wages come from the wage saved on each punch.** **Actual labor** and **Labor %** in Actuals, **Worked $** in Variance, and **Wages $** in Worked Hours & Wages and Employee Timesheet use it. Punches made in Mays save it at clock-in — the person's own hourly wage, or else their position's (their main position's when the punch has none). A punch made in Mays with no wage saved, such as an older one from before late September 2026, uses the wage on file today while its pay period is open, as the pay summary does; in a closed period it stays at $0.00. Punches for salaried staff or anyone with no wage set show $0.00. Scheduled costs always use each person's current wage — for a shift with no position, their main position's (see [Positions and wages](https://www.mays.app/help/scheduling/positions-and-wages)). **Scheduled Hours & Wages**, **Worked Hours & Wages** and **Variance** include overtime, priced the same way as the pay summary: by your overtime settings in **Scheduling → Settings** and, with Labor law compliance's **Overtime law** on at the location, by the law at its address where it's more protective (see [Labor & compliance](https://www.mays.app/help/time-clock/labor-compliance)). Each person's total is rounded once, so **Wages $** in Worked Hours & Wages matches the pay summary to the cent. **Actuals** and **Employee Timesheet** count every hour at the saved wage, without overtime. See [Exporting payroll (CSV and Gusto)](https://www.mays.app/help/time-clock/payroll-export-and-gusto).
- **Tips $** in Worked Hours & Wages only has tips imported from 7shifts. For your POS tips shared through the tip pool, use **Tip Payouts**.
- **Attendance** reads each shift like the schedule's attendance chips: a manager's mark wins; otherwise a late clock-in counts as **Late** (even after the person clocked out) and no clock-in after the location's no-show time counts as a **No-show** — except the second shift of a double that one clock-in covered. **Sick**, **Call-outs** and **Left late** only come from marks. See [Attendance, late and no-show alerts](https://www.mays.app/help/time-clock/attendance-and-late-alerts).
- **Scheduled** numbers include draft shifts you haven't published.
- **Weekly Overtime** is for planning a week before it starts. Once it's under way, shifts already worked are counted both as worked and as still scheduled, so the projected and overtime hours come out too high. It uses the location's overtime rules, priced the same way as the pay summary — your overtime settings in **Scheduling → Settings** or, with Labor law compliance's **Overtime law** on, the more protective of those and the law at the location's address, or the location's own rules — and your payroll weeks. That includes daily overtime, double time and the 7th day where the location has them: a 13-hour day in Colorado shows 1 overtime hour even in a short week. Each hour counts once, at the highest rate that applies. **Overtime cost $** is those hours at the person's current wage times their multiplier. The **Double time hrs** column shows only at a location that pays double time.
- **Time Off** shows each request's full hours even when only part of it falls in the range. Someone who works at two locations has their time off under one of them.
- **Offered up** in Shift Pool only counts shifts still waiting in the pool — once someone picks one up, it's counted under **Picked up** for them.

## Dates and times

- **This week** always runs Monday to Sunday, whatever your schedule week is.
- **Scheduled Hours & Wages**, **Worked Hours & Wages**, **Variance** and **Tip Payouts** use your location's own days, like the pay summary. **Tip Payouts** also leaves out anyone still on the clock until they clock out, as payroll does. The other reports split days at midnight UTC — 8 PM Eastern in summer, 5 PM Pacific. Evening hours at the start and end of a range can land in the neighbouring range, and an evening punch can show the next day's date in the Employee Timesheet. The payroll export uses your location's own days, so use it for payroll.
- Clock times are shown in your computer's time zone.

## Good to know

- One location at a time — switch at the bottom of the sidebar. There's no filter by person or position; export and filter in your spreadsheet.
- **Who can see reports:** anyone who can open the schedule — managers and admins by default. Reports include wages.
- Scheduling is part of the **Pro** plan. For org-wide labor and sales trends, see **Insights** in the sidebar: [Labor cost insights](https://www.mays.app/help/reports-insights/labor-cost-insights) and [Prime cost](https://www.mays.app/help/reports-insights/prime-cost).

## Related articles

- Scheduling: [Sales forecast and labor budget](https://www.mays.app/help/scheduling/sales-forecast-and-labor-budget) — See each day's projected sales from your POS history next to the weather, adjust the projection, and compare it with scheduled labor and your weekly labor budget.
- Reports & insights: [Labor cost insights](https://www.mays.app/help/reports-insights/labor-cost-insights) — Labor Cost compares staffing with sales hour by hour, scheduled hours with hours worked, and tracks labor cost as a share of sales over time. Web app, admins by default.
- Time clock: [Timesheets and pay periods](https://www.mays.app/help/time-clock/timesheets-and-pay-periods) — Review every punch in a pay period on the Time Clock page — fix, add or delete punches, approve them, check warnings and hours, then close the period for payroll.
- Time clock: [Exporting payroll (CSV and Gusto)](https://www.mays.app/help/time-clock/payroll-export-and-gusto) — Download a pay period's hours as a Standard CSV or a Gusto timesheet, and add your Gusto employee IDs so the Gusto file imports cleanly.
- Time clock: [Tip pooling](https://www.mays.app/help/time-clock/tip-pooling) — Pool a location's tips and share them out by hours worked, equally or by FTAR score — choose who takes part, keep managers out, and pay the shares through the payroll export.
- Time clock: [Attendance, late and no-show alerts](https://www.mays.app/help/time-clock/attendance-and-late-alerts) — See who's on the clock and who's late or missing today, get late and no-show alerts, and mark shifts as sick, call-out or no-show.
- Scheduling: [Positions and wages](https://www.mays.app/help/scheduling/positions-and-wages) — Create the jobs people work — Barista, Cashier, Line Cook — with a colour and a default hourly wage, give people their positions and pay, and see where Mays uses them.
- Scheduling: [Building the weekly schedule](https://www.mays.app/help/scheduling/build-the-schedule) — Build a location's week on the web — add, move, copy and edit shifts, add open shifts, and keep an eye on time off, availability and labor cost while you work.

## Still need help?

Send us a support request and a real person on the Mays team will get back to you.

[Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939)

Canonical: https://www.mays.app/help/scheduling/scheduling-reports