# Managing the schedule from your phone

Check who's working today, see who's on the clock, and add, change, cover and publish shifts from the Schedule tab of the Mays app.

For: Managers, Admins · On: iOS, Android · [Help Center](https://www.mays.app/help) › [Scheduling](https://www.mays.app/help/scheduling) · Last updated October 13, 2026 · Mays Team

Managers can run the schedule from the Mays app: see who's working today and who's on the clock, add and change shifts, find cover, and publish the week.

It's in the **Schedule** tab for anyone whose role can build the schedule — managers and admins, and custom roles with **Build & manage native schedule**. The full toolkit — labor costs, warnings, copying a week, the auto-scheduler — is on the web; see [Building the weekly schedule](https://www.mays.app/help/scheduling/build-the-schedule).

## Your Schedule tab

As a manager, the top of the **Schedule** tab adds:

- **Today at …** — today's shifts at your location: the time, who (or *Open shift*) and the position. A green dot marks shifts happening now. It lists six and then how many more (*+2 more*). If you manage several locations, tap the name to switch. Tap the card to open the schedule.
- **Approvals**, with a count of requests waiting — see [The approvals inbox](https://www.mays.app/help/scheduling/approvals-inbox).
- **Manage schedule** (iPhone) or **Manager Schedule** (Android).
- **Logbook** — see [The manager logbook](https://www.mays.app/help/scheduling/manager-logbook).

![The Schedule tab on iPhone for manager Sam South: the Today at South card listing today's shifts with green dots for the ones under way, Not clocked in with Clock in, the Open shifts, Shift offers, Time off, Availability, My Hours and Team schedule cards, and Approvals with a red 5](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__manage-schedule-on-mobile__01-schedule-tab.259b2cb5b1.png)

**Today at …** marks shifts you haven't published yet **DRAFT** and deleted shifts waiting for publish **REMOVED**; neither gets the green dot. (Older versions of the app list them without marking them — update the Mays app.)

## The week at a glance

Tap **Manage schedule** (iPhone) or **Manager Schedule** (Android).

- **On the clock now** — everyone clocked in at the location and since when, with *On break* for people on a break. On iPhone the time shown next to *On break since* is when they clocked in, not when the break started. Android marks a punch made outside the geofence with an orange dot.
- The arrows move between weeks, which start on the location's schedule week start day.
- Each shift shows the person (or **Open shift**), the position and the time, with a check if they confirmed it (see [Shift confirmations](https://www.mays.app/help/scheduling/shift-confirmations)). Badges: **DRAFT** (not published), **edited** (a published shift with changes waiting), **REMOVED** (deleted, waiting for publish), **Up for grabs** and **Open**.
- iPhone lists only the days that have shifts; Android shows all seven days.
- If you manage several locations, pick one at the top (chips on iPhone, **Branch** on Android).

![Manage schedule on iPhone for Sep 28 – Oct 4: On the clock now shows Owen South since 8am, a green Publish 10 changes button, and draft 9am–5pm Cashier shifts for Olivia South and Owen South marked DRAFT](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__manage-schedule-on-mobile__02-manage-schedule.ea45ecd74c.png)

## Add or change a shift

1. Tap **+** to add a shift, or tap a shift to change it.
2. Pick the **Employee** — or **Open shift** (iPhone) / **Open shift (unassigned)** (Android) for a shift nobody has yet.
3. Pick the **Position**.
4. Set the times: **Starts** and **Ends** on iPhone; **Date** and **Time** on Android, where an end before the start means the shift ends the next day. The length shows underneath, with the location's time zone.
5. On Android you can also enter **Break (minutes)**, **Label (optional)** and **Notes (optional)**. On iPhone, add those on the web.
6. Tap **Save**.

![The Edit shift sheet on iPhone for an open shift: Employee Open shift, Position No position, Starts Oct 12, 2026 9:00 AM, Ends Oct 12, 2026 5:00 PM, 8 hrs, the note Times are in the location's time zone (EDT), and Delete shift](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__manage-schedule-on-mobile__03-edit-shift.630b2a49e0.png)

- A new shift is a **draft**. A change to a published shift waits as **edited** until you publish.
- Times are in the location's time zone, whatever time zone your phone is in: 9:00 AM means 9:00 AM at the location. The sheet names the zone under the times (for example *EDT*).
- To remove a shift, tap it, then **Delete shift** (iPhone) or **Delete** (Android) and confirm. A draft is deleted straight away; a published shift is marked removed and disappears for your team when you publish.
- **Find cover** is in the same sheet — see [Finding cover for a shift](https://www.mays.app/help/scheduling/find-cover). For a shift someone dropped, **Remove from shift pool** gives it back to them.

## Publish the week

When the week has unpublished changes, a **Publish … changes** button appears.

1. Tap it.
2. Choose **Notify only affected people** or **Notify everyone at this branch**.

![The publish confirmation on iPhone: Publish 10 changes? Choose who should be notified about this week's changes, with Notify only affected people and Notify everyone at this branch](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__manage-schedule-on-mobile__04-publish.044869e078.png)

Mays publishes the whole week for that location and shows how many shifts were new, updated and removed. What your team gets is the same as on the web — see [Publishing the schedule and notifying staff](https://www.mays.app/help/scheduling/publish-the-schedule).

## Good to know

- **No warnings in the app.** It doesn't flag time off, availability clashes, overtime or double-booking, and it shows no labor costs. Check the week on the web before you publish.
- **Web only:** labor cards and budget, copying a week, common shifts, the auto-scheduler, events, **Revert** and **Clear**.
- **No clock actions.** You can see who's on the clock, but ending someone's punch or marking a no-show is done on the web — see [Attendance, late and no-show alerts](https://www.mays.app/help/time-clock/attendance-and-late-alerts).
- **Who sees this:** anyone whose role has **Build & manage native schedule** — the Manager and Admin roles have it, and so can a custom role. A role without it doesn't see **Manage schedule** or **Approvals**. **Logbook** shows for roles that can see the logbook. (Older versions of the app go by the Manager or Admin role instead — update the Mays app.)

## Related articles

- Scheduling: [Building the weekly schedule](https://www.mays.app/help/scheduling/build-the-schedule) — Build a location's week on the web — add, move, copy and edit shifts, add open shifts, and keep an eye on time off, availability and labor cost while you work.
- Scheduling: [Publishing the schedule and notifying staff](https://www.mays.app/help/scheduling/publish-the-schedule) — Your team only sees a week once you publish it. Check the warnings, choose who gets notified, publish — and republish, undo or clear a week when plans change.
- Scheduling: [Finding cover for a shift](https://www.mays.app/help/scheduling/find-cover) — Someone can't make their shift? Open it in the Mays app, see who's free, then assign it, offer it to the team, or ask the best matches if they can take it.
- Scheduling: [The approvals inbox](https://www.mays.app/help/scheduling/approvals-inbox) — One place for everything your team is waiting on you for — shift claims, trades, the shift pool, time off and availability.
- Scheduling: [The manager logbook](https://www.mays.app/help/scheduling/manager-logbook) — A daily journal for each location — handoff notes, incidents and maintenance, with comments, follow-up flags, who's read what, and how your team rated their shifts.
- Scheduling: [Your schedule in the app](https://www.mays.app/help/scheduling/my-schedule-on-mobile) — The Schedule tab in the Mays app shows your upcoming shifts, lets you confirm them, and opens open shifts, shift offers, time off, availability, your hours and the team schedule.
- Scheduling: [Open shifts and dropping a shift](https://www.mays.app/help/scheduling/open-shifts) — Pick up extra shifts from Open shifts in the app, or drop a shift so a coworker can take it — your manager approves every claim.
- Scheduling: [Shift confirmations](https://www.mays.app/help/scheduling/shift-confirmations) — Staff confirm each published shift in the Mays app, managers see who has confirmed, and anyone who hasn't gets a reminder when the shift is close.

## Still need help?

Send us a support request and a real person on the Mays team will get back to you.

[Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939)

Canonical: https://www.mays.app/help/scheduling/manage-schedule-on-mobile