# Scheduling

Build and publish schedules, handle swaps, availability and time off.

- [Calendar sync — see your Mays schedule in your own calendar](https://www.mays.app/help/scheduling/calendar-sync) — Subscribe to your shifts, the full schedule or events from Apple Calendar, Google Calendar or Outlook — and what to do when they don't refresh. (For: Admins, Managers, Employees · On: Web, iOS, Android)
- [Setting up scheduling](https://www.mays.app/help/scheduling/set-up-scheduling) — Get a location ready to schedule in Mays — choose Mays or 7shifts as its schedule, set the day its week starts, and pick who appears on the schedule. (For: Admins, Managers · On: Web)
- [Scheduling settings](https://www.mays.app/help/scheduling/scheduling-settings) — The organization-wide scheduling settings admins control — the schedule week, overtime, pay periods, approvals and time off — and where each location's own settings live. (For: Admins · On: Web)
- [Positions and wages](https://www.mays.app/help/scheduling/positions-and-wages) — Create the jobs people work — Barista, Cashier, Line Cook — with a colour and a default hourly wage, give people their positions and pay, and see where Mays uses them. (For: Admins, Managers · On: Web, iOS, Android)
- [Building the weekly schedule](https://www.mays.app/help/scheduling/build-the-schedule) — Build a location's week on the web — add, move, copy and edit shifts, add open shifts, and keep an eye on time off, availability and labor cost while you work. (For: Managers, Admins · On: Web)
- [Copy a week and reuse common shifts](https://www.mays.app/help/scheduling/copy-week-and-common-shifts) — Start a new week from last week's shifts in one click, and fill in shift times you use all the time from the Common shifts list. (For: Managers, Admins · On: Web)
- [Import a paper schedule from a photo](https://www.mays.app/help/scheduling/schedule-from-a-photo) — Upload a photo of a paper or whiteboard schedule and the AI turns it into draft shifts. Check who's working what, create the shifts and publish as usual. (For: Managers, Admins · On: Web)
- [Auto-schedule with AI](https://www.mays.app/help/scheduling/auto-scheduler) — Let Mays build a week's draft schedule from last week — working around time off, availability, notes and weekly hours — then fine-tune it by chatting with the assistant. (For: Managers, Admins · On: Web)
- [Sales forecast and labor budget](https://www.mays.app/help/scheduling/sales-forecast-and-labor-budget) — See each day's projected sales from your POS history next to the weather, adjust the projection, and compare it with scheduled labor and your weekly labor budget. (For: Managers, Admins · On: Web)
- [Schedule events and birthdays](https://www.mays.app/help/scheduling/schedule-events-and-birthdays) — Mark catering orders, inspections and other one-off days on the schedule, with a morning reminder for that day's staff. Birthdays show on the schedule too. (For: Admins, Managers, Employees · On: Web, iOS, Android)
- [Publishing the schedule and notifying staff](https://www.mays.app/help/scheduling/publish-the-schedule) — Your team only sees a week once you publish it. Check the warnings, choose who gets notified, publish — and republish, undo or clear a week when plans change. (For: Managers, Admins · On: Web, iOS, Android)
- [Scheduling minors](https://www.mays.app/help/scheduling/scheduling-minors) — Turn on work rules for minors at a location (part of Labor law compliance), and Mays checks the hours and times of anyone under 18 against federal and state law. You get warnings on the schedule, and the auto-scheduler stays inside the limits. Nothing is ever blocked. (For: Admins, Managers · On: Web)
- [Shift confirmations](https://www.mays.app/help/scheduling/shift-confirmations) — Staff confirm each published shift in the Mays app, managers see who has confirmed, and anyone who hasn't gets a reminder when the shift is close. (For: Admins, Managers, Employees · On: Web, iOS, Android)
- [The approvals inbox](https://www.mays.app/help/scheduling/approvals-inbox) — One place for everything your team is waiting on you for — shift claims, trades, the shift pool, time off and availability. (For: Managers, Admins · On: Web, iOS, Android)
- [Your schedule in the app](https://www.mays.app/help/scheduling/my-schedule-on-mobile) — The Schedule tab in the Mays app shows your upcoming shifts, lets you confirm them, and opens open shifts, shift offers, time off, availability, your hours and the team schedule. (For: Employees · On: iOS, Android)
- [Managing the schedule from your phone](https://www.mays.app/help/scheduling/manage-schedule-on-mobile) — Check who's working today, see who's on the clock, and add, change, cover and publish shifts from the Schedule tab of the Mays app. (For: Managers, Admins · On: iOS, Android)
- [Open shifts and dropping a shift](https://www.mays.app/help/scheduling/open-shifts) — Pick up extra shifts from Open shifts in the app, or drop a shift so a coworker can take it — your manager approves every claim. (For: Employees, Managers · On: iOS, Android, Web)
- [Finding cover for a shift](https://www.mays.app/help/scheduling/find-cover) — Someone can't make their shift? Open it in the Mays app, see who's free, then assign it, offer it to the team, or ask the best matches if they can take it. (For: Managers, Admins, Employees · On: iOS, Android)
- [Handing off and swapping shifts](https://www.mays.app/help/scheduling/shift-trades) — Give a shift to a coworker or swap it for one of theirs from the app. Your coworker accepts, then a manager approves before anything changes. (For: Employees, Managers · On: iOS, Android, Web)
- [Requesting and approving time off](https://www.mays.app/help/scheduling/time-off-requests) — Ask for days off in the app, pick a category like Vacation or Sick, and follow your request. Managers approve or decline on the web or in the app. (For: Employees, Managers · On: iOS, Android, Web)
- [PTO policies and balances](https://www.mays.app/help/scheduling/pto-policies-and-balances) — Set how each time-off category earns paid hours — per hour worked, per period or once a year — and track, adjust and spend each person's PTO balance. (For: Admins, Employees · On: Web, iOS, Android)
- [Setting your availability](https://www.mays.app/help/scheduling/set-your-availability) — Tell your manager which days and hours you can work — as a weekly pattern, or for a date range — from the Availability screen in the Mays app. (For: Employees · On: iOS, Android)
- [Reviewing staff availability](https://www.mays.app/help/scheduling/manage-availability) — Review and approve your team's availability requests, see everyone's week at a glance, enter availability for someone, and set up the reasons staff pick when they can't work. (For: Managers, Admins · On: Web, iOS, Android)
- [The manager logbook](https://www.mays.app/help/scheduling/manager-logbook) — A daily journal for each location — handoff notes, incidents and maintenance, with comments, follow-up flags, who's read what, and how your team rated their shifts. (For: Managers, Admins · On: Web, iOS, Android)
- [Scheduling reports](https://www.mays.app/help/scheduling/scheduling-reports) — Ten ready-made reports on sales, labor, hours, overtime, time off, attendance, the shift pool and tips — for any date range, one location at a time, with CSV export. (For: Managers, Admins · On: Web)

**Topics:** [Getting started](https://www.mays.app/help/getting-started) · [Scheduling](https://www.mays.app/help/scheduling) · [Time clock](https://www.mays.app/help/time-clock) · [Tasks & checklists](https://www.mays.app/help/tasks-checklists) · [Knowledge & training](https://www.mays.app/help/knowledge-training) · [Inventory](https://www.mays.app/help/inventory) · [Food safety & signage](https://www.mays.app/help/food-safety-devices) · [Team & roles](https://www.mays.app/help/team-roles) · [Team chat](https://www.mays.app/help/team-chat) · [Mobile apps](https://www.mays.app/help/mobile-apps) · [AI & automation](https://www.mays.app/help/ai-automation) · [Integrations](https://www.mays.app/help/integrations) · [Reports & insights](https://www.mays.app/help/reports-insights) · [Reviews & disputes](https://www.mays.app/help/reviews-disputes) · [Catering & phone](https://www.mays.app/help/catering-phone) · [Account & billing](https://www.mays.app/help/account-billing)

## Still need help?

Send us a support request and a real person on the Mays team will get back to you.

[Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939)

Canonical: https://www.mays.app/help/scheduling