# Transfers between locations

Send stock from one of your locations to another, such as cups to a store that ran short. A transfer is a draft until you post it, and posting can't be undone.

For: Admins, Managers · On: Web · [Help Center](https://www.mays.app/help) › [Inventory](https://www.mays.app/help/inventory) · Last updated October 13, 2026 · Mays Team

Send stock from one of your locations to another, such as cups to a store that ran short. A transfer is a draft until you post it, and posting can't be undone.

**Who:** admins, and managers who work at both locations. **Where:** **Inventory → Transfers** on the web. A transfer goes *from* the location picked in the sidebar.

## Send stock

1. Pick the sending location in the sidebar and go to **Inventory → Transfers**.
2. Click **New transfer**.
3. Pick the **To location**.
4. Pick an item in **Search item…** and type the **Qty** in the unit you count it in. Click **Add line** for the next item.
5. Add a **Note** if you like.
6. Click **Save draft** to finish later, or **Post now** and confirm *Posting moves stock immediately.*

![Editing a draft transfer to North: 2 of Espresso beans, the Add line button, the note Espresso for Saturday, and the Cancel, Save draft and Post now buttons](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__transfers-between-locations__01-edit-transfer.f7cb5e8600.png)

**To post a draft later,** click it (or **⋮ → Edit**) and click **Post now**, or choose **⋮ → Post** on its row. You can change a draft's items and note, but not where it's going.

## What posting does

- **On hand goes down** at the sending location and **up** at the receiving one, by each line's quantity. See [Stock on hand](https://www.mays.app/help/inventory/stock-on-hand).
- **Each side is valued at its own location's cost** for the item: its imported cost if it has one, otherwise the cheapest vendor price at that location. If the two locations pay different prices, the two sides differ.
- **It shows in the Transfers column** of **Inventory → Theoretical** at both locations: a plus at the sending one and a minus at the receiving one. See [Theoretical vs actual usage](https://www.mays.app/help/inventory/theoretical-vs-actual-usage).
- **Nothing is charged between locations.** There's no invoice, and a transfer doesn't count as vendor spend or as the receiving location's delivery.

## The transfer list

The list shows the transfers created between **From** and **To** (the last 30 days are filled in), both ways. The days follow the location's time zone, so a transfer made late in the evening is on that day. Each row has its **Direction** (**OUT** or **IN**), the other **Location**, the number of **Items**, the **Status** (**draft** or **posted**) and the **Date** it was created. The receiving location sees the same transfer as **IN**.

![The Transfers page for South, 2 transfers from 08/25/2026 to 09/24/2026: an OUT draft to North with 1 item and an OUT posted transfer to North with 2 items, both dated Sep 24, 2026](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__transfers-between-locations__02-transfers-list.b211d4fa41.png)

Click a posted transfer to see its **Transfer details**.

![Transfer details for a posted OUT transfer to North on Sep 24, 2026: 2 sleeves of 16 oz hot cups and 2 sleeves of 16 oz lids, with the note North ran short on cups before the weekend](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__transfers-between-locations__03-transfer-details.f908b0a70a.png)

## Good to know

- **Posting can't be undone,** and a posted transfer can't be changed. If you sent the wrong amount, post a transfer back the other way.
- **Drafts can't be deleted.** A draft you don't need stays in the list; just don't post it.
- **Transfer items both locations use.** The item list shows the sending location's own items and items shared with all locations. An item that belongs only to the sending location still arrives, but the receiving location can't count or order it.
- **Managers need both locations.** A manager who works at only one of them sees the transfer in the list but can't change or post it.
- **New transfer** is greyed out if the sidebar offers you only one location.

## Related articles

- Inventory: [Stock on hand](https://www.mays.app/help/inventory/stock-on-hand) — See what a location has on hand right now, set each item's par level and spot what's below par. Counts, deliveries, waste, sales and transfers keep it current.
- Inventory: [Theoretical vs actual usage](https://www.mays.app/help/inventory/theoretical-vs-actual-usage) — Compare what your sales say you used with what you actually used. The Theoretical page shows each ingredient's deliveries, waste, transfers and recipe use.
- Inventory: [Running stock counts](https://www.mays.app/help/inventory/stock-counts) — A count records what's on your shelves. Submitting it sets each counted item's stock on hand and shows how far it was from what Mays expected.
- Team & roles: [Location access for managers and multi-location staff](https://www.mays.app/help/team-roles/location-access-for-managers) — Everyone except admins sees only the locations they're assigned to. How that works for managers and multi-location staff, and how to switch location on the web and in the app.
- Inventory: [Inventory at a glance](https://www.mays.app/help/inventory/inventory-overview) — Inventory tracks what you stock, what it costs and what you use, from items and vendors to counts, orders, invoices and waste. It's part of the Pro plan.

## Still need help?

Send us a support request and a real person on the Mays team will get back to you.

[Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939)

Canonical: https://www.mays.app/help/inventory/transfers-between-locations