# Stock on hand

See what a location has on hand right now, set each item's par level and spot what's below par. Counts, deliveries, waste, sales and transfers keep it current.

For: Admins, Managers · On: Web · [Help Center](https://www.mays.app/help) › [Inventory](https://www.mays.app/help/inventory) · Last updated October 4, 2026 · Mays Team

See what a location has on hand right now, set each item's par level and spot what's below par. Counts, deliveries, waste, sales and transfers keep it current.

**Where:** **Inventory → Stock** on the web (the page is **Stock on hand**), for the location picked in the sidebar. Admins, and managers at their own locations.

![The Stock on hand page for South with 9 items: each item's category, on hand in its count unit (such as 14 carton of Oat milk), a par box (36) and the day it was last counted; rows below par are shaded, with the Search items..., All categories and Below par only filters above](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__stock-on-hand__01-stock.b9f177af0c.png)

| Column | What it shows |
| --- | --- |
| **On hand** | What Mays expects is on the shelves now, in the item's count unit. |
| **Par (reorder point)** | The level you want to stay above. Rows below par are shaded. |
| **Last counted** | The day the item was last counted. |

Narrow the list with **Search items...**, **All categories** and **Below par only**. **Clear** resets them.

## Set par levels

1. Click an item's **Par** box and type the level, in the item's count unit.
2. Press Enter or click away. It saves straight away.

To remove a par, empty the box. Par levels are what **Order to par** and **Suggested orders** order up to. See [Placing purchase orders](https://www.mays.app/help/inventory/purchase-orders).

## What changes on hand

| When you… | On hand… |
| --- | --- |
| Submit a count | Is set to what you counted, for each item you counted |
| Post a vendor invoice | Goes up by what was delivered |
| Log waste | Goes down by the amount wasted |
| Sell through Square or Union | Goes down overnight, by each mapped recipe's ingredients |
| Post a transfer | Goes down at one location and up at the other |

You can't type a new on-hand number here. To correct one, count the item. See [Running stock counts](https://www.mays.app/help/inventory/stock-counts).

## Good to know

- **An item appears here once something has happened to it at this location:** a count, a delivery, waste, a transfer or a sale. Until then it isn't listed, so you can't set its par. Count it first.
- **On hand can go below zero** when sales use more than your last count showed. The next count sets it right.
- **Last counted** changes only when the item is counted. Deliveries and sales don't change it.
- **Deleted items stay listed** with their last on hand and par.
- **Each location has its own stock and par levels,** including items shared with all locations.
- To see what the stock is worth, open **On-hand value** in [Inventory reports](https://www.mays.app/help/inventory/inventory-reports).

## Related articles

- Inventory: [Running stock counts](https://www.mays.app/help/inventory/stock-counts) — A count records what's on your shelves. Submitting it sets each counted item's stock on hand and shows how far it was from what Mays expected.
- Inventory: [Placing purchase orders](https://www.mays.app/help/inventory/purchase-orders) — Build orders from your par levels, send each vendor a PDF purchase order by email, and check what arrived against what you ordered.
- Inventory: [Vendor invoices](https://www.mays.app/help/inventory/vendor-invoices) — Record what vendors delivered and charged. Scan or photograph an invoice, upload its PDF, share it from your phone or email it in, and the AI drafts it; check the lines next to the document, then post it to add the stock and update your prices.
- Inventory: [Logging waste](https://www.mays.app/help/inventory/waste-log) — Log what you throw away and why. Each entry takes the item out of stock and adds its cost to your waste total, so shrink has an explanation.
- Inventory: [POS mapping and automatic depletion](https://www.mays.app/help/inventory/pos-mapping-and-depletion) — Map each item you sell in Square or Union to a recipe, and every night Mays takes that recipe's ingredients out of stock for what you sold.
- Inventory: [Transfers between locations](https://www.mays.app/help/inventory/transfers-between-locations) — Send stock from one of your locations to another, such as cups to a store that ran short. A transfer is a draft until you post it, and posting can't be undone.
- Inventory: [Inventory reports](https://www.mays.app/help/inventory/inventory-reports) — Three reports for a location: theoretical COGS against your sales, what your stock is worth and how many days it lasts, and actual vs theoretical usage.
- Inventory: [Inventory at a glance](https://www.mays.app/help/inventory/inventory-overview) — Inventory tracks what you stock, what it costs and what you use, from items and vendors to counts, orders, invoices and waste. It's part of the Pro plan.

## Still need help?

Send us a support request and a real person on the Mays team will get back to you.

[Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939)

Canonical: https://www.mays.app/help/inventory/stock-on-hand