# Inventory

Counts, recipes and COGS, waste tracking and reorders to suppliers.

- [Inventory at a glance](https://www.mays.app/help/inventory/inventory-overview) — Inventory tracks what you stock, what it costs and what you use, from items and vendors to counts, orders, invoices and waste. It's part of the Pro plan. (For: Admins, Managers · On: Web, iOS, Android)
- [Inventory items](https://www.mays.app/help/inventory/inventory-items) — Items are what you count, order and cost, like a carton of oat milk or a pound of espresso. Each has a count unit, other units such as a case, and vendor prices. (For: Admins, Managers · On: Web)
- [Shelves and storage areas](https://www.mays.app/help/inventory/shelves-and-storage-areas) — Set up each location's zones and shelves and give each item a home shelf, so your team can count shelf by shelf in the Mays app, in the order they walk the store. (For: Admins, Managers · On: Web, iOS, Android)
- [Vendors and vendor catalogs](https://www.mays.app/help/inventory/vendors-and-vendor-catalogs) — Vendors are the suppliers you buy from. Set how each one takes orders, which locations use it, and each location's delivery days, cutoff and minimum order. (For: Admins, Managers · On: Web)
- [Recipes and plate costing](https://www.mays.app/help/inventory/recipes-and-costing) — A recipe lists what goes into one menu item. Mays prices each ingredient from your vendor prices and shows the plate's cost, cost % and margin. (For: Admins, Managers · On: Web)
- [Menu lists and modifiers](https://www.mays.app/help/inventory/menu-lists-and-modifiers) — Group recipes into menu lists, such as Drinks or Food, and compare each list's food cost % with a target. Modifiers cost the add-ons you sell, like an extra shot. (For: Admins, Managers · On: Web)
- [POS mapping and automatic depletion](https://www.mays.app/help/inventory/pos-mapping-and-depletion) — Map each item you sell in Square or Union to a recipe, and every night Mays takes that recipe's ingredients out of stock for what you sold. (For: Admins, Managers · On: Web)
- [Running stock counts](https://www.mays.app/help/inventory/stock-counts) — A count records what's on your shelves. Submitting it sets each counted item's stock on hand and shows how far it was from what Mays expected. (For: Admins, Managers · On: Web)
- [Stock on hand](https://www.mays.app/help/inventory/stock-on-hand) — See what a location has on hand right now, set each item's par level and spot what's below par. Counts, deliveries, waste, sales and transfers keep it current. (For: Admins, Managers · On: Web)
- [Counting inventory in the app](https://www.mays.app/help/inventory/count-inventory-on-mobile) — Managers and admins can count stock in the Mays app, shelf by shelf or from one list, by tapping, typing, scanning barcodes or saying the count out loud. (For: Admins, Managers · On: iOS, Android)
- [Placing purchase orders](https://www.mays.app/help/inventory/purchase-orders) — Build orders from your par levels, send each vendor a PDF purchase order by email, and check what arrived against what you ordered. (For: Admins, Managers · On: Web)
- [Receiving deliveries](https://www.mays.app/help/inventory/receiving-deliveries) — See the week's deliveries day by day, the orders you're expecting and what actually arrived, and check each delivery against its order. (For: Admins, Managers · On: Web)
- [Vendor invoices](https://www.mays.app/help/inventory/vendor-invoices) — Record what vendors delivered and charged. Scan or photograph an invoice, upload its PDF, share it from your phone or email it in, and the AI drafts it; check the lines next to the document, then post it to add the stock and update your prices. (For: Admins, Managers · On: Web, iOS, Android)
- [Logging waste](https://www.mays.app/help/inventory/waste-log) — Log what you throw away and why. Each entry takes the item out of stock and adds its cost to your waste total, so shrink has an explanation. (For: Admins, Managers · On: Web, iOS, Android)
- [Prep sheets](https://www.mays.app/help/inventory/prep-sheets) — Build prep lists for each location, such as AM Prep, with a target for each line. Mays compares the targets with what's on hand and shows how much to prep today. (For: Admins, Managers · On: Web)
- [Transfers between locations](https://www.mays.app/help/inventory/transfers-between-locations) — Send stock from one of your locations to another, such as cups to a store that ran short. A transfer is a draft until you post it, and posting can't be undone. (For: Admins, Managers · On: Web)
- [Theoretical vs actual usage](https://www.mays.app/help/inventory/theoretical-vs-actual-usage) — Compare what your sales say you used with what you actually used. The Theoretical page shows each ingredient's deliveries, waste, transfers and recipe use. (For: Admins, Managers · On: Web)
- [Inventory reports](https://www.mays.app/help/inventory/inventory-reports) — Three reports for a location: theoretical COGS against your sales, what your stock is worth and how many days it lasts, and actual vs theoretical usage. (For: Admins, Managers · On: Web)
- [Inventory-count and restock tasks](https://www.mays.app/help/inventory/inventory-count-tasks) — Add an Inventory Count task to a checklist so staff count a short list of items. Anything under its minimum becomes a Restock Order task for managers. (For: Admins, Managers, Employees · On: Web, iOS, Android)
- [Importing from Craftable](https://www.mays.app/help/inventory/import-from-craftable) — Moving from Craftable? Connect your Craftable store with an API token, and Mays brings in your items, vendors and prices, and Craftable's own usage history if you want it. (For: Admins · On: Web)

**Topics:** [Getting started](https://www.mays.app/help/getting-started) · [Scheduling](https://www.mays.app/help/scheduling) · [Time clock](https://www.mays.app/help/time-clock) · [Tasks & checklists](https://www.mays.app/help/tasks-checklists) · [Knowledge & training](https://www.mays.app/help/knowledge-training) · [Inventory](https://www.mays.app/help/inventory) · [Food safety & signage](https://www.mays.app/help/food-safety-devices) · [Team & roles](https://www.mays.app/help/team-roles) · [Team chat](https://www.mays.app/help/team-chat) · [Mobile apps](https://www.mays.app/help/mobile-apps) · [AI & automation](https://www.mays.app/help/ai-automation) · [Integrations](https://www.mays.app/help/integrations) · [Reports & insights](https://www.mays.app/help/reports-insights) · [Reviews & disputes](https://www.mays.app/help/reviews-disputes) · [Catering & phone](https://www.mays.app/help/catering-phone) · [Account & billing](https://www.mays.app/help/account-billing)

## Still need help?

Send us a support request and a real person on the Mays team will get back to you.

[Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939)

Canonical: https://www.mays.app/help/inventory