# The operations dashboard

The Operations Dashboard is the web app's home page — today's checklists at every location and how far along they are, what your team just completed, and today's Square sales.

For: Admins, Managers · On: Web · [Help Center](https://www.mays.app/help) › [Getting started](https://www.mays.app/help/getting-started) · Last updated October 13, 2026 · Mays Team

The **Operations Dashboard** is the first page you see in the Mays web app. It shows every checklist running today and how far along it is, what your team has just completed, and — if Square is connected — today's sales.

Click **Dashboard** at the top of the sidebar to come back to it. Admins and managers have it; employees use the phone app instead.

![The Operations Dashboard: the Finish setup with Mays AI banner, the location and date bar, the Active Locations and Today's Tasks cards, the checklist table with progress rings and the columns Task List, Frequency, Due and Assigned To, and the Live Activity feed with a photo on the right](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__your-dashboard__01-dashboard.921d6c910f.png)

## Pick a location and a day

The bar at the top sets what the page shows:

- **Location:** **All Locations**, or one location. Admins see every location; managers see the ones they're assigned to. This picker is separate from the location switcher in the sidebar.
- **Day:** use **‹** and **›** to step back and forward a day. **Today** jumps back to today.

The page always opens on today and **All Locations**.

## The cards

| Card | What it counts |
| --- | --- |
| **Active Locations** | Your active locations. |
| **Today's Tasks** | The tasks due on the day you picked. A task given to three people counts three times. |
| **Square sales today** | Only if Square is connected: the total of the day's completed Square payments, the number of payments and when it last synced. The day runs midnight to midnight in each location's own time zone (see [Add and edit locations](https://www.mays.app/help/team-roles/add-and-edit-locations)), so an evening sale counts toward today at that location. With **All Locations**, each location's sales are counted on its own local day. When you pick another day, the card names it (for example **Square sales · Sat, Oct 3**). Click the refresh button to pull the latest; with **All Locations** picked, **Show per-location breakdown** splits it by location. |

## Today's checklists

Each row is one checklist at one location:

- **Task List** — the ring shows how many of its tasks are done (for example **5/6**), with the checklist's name and location.
- **Frequency** — **Daily**, **Weekly**, **Monthly** or **Quarterly**.
- **Due** — *End of day* for daily checklists, and a status tag.
- **Assigned To** — **All Staff**, a department, or the first person it's assigned to (*+2 more* for the rest).

Use **Filter task lists:** to show one department, or checklists with a particular status. The progress ring is the thing to watch: the status tag under **Due** normally stays **Pending**.

Click a row to open the checklist: every task in its groups, each answer (photos in full size), and *Completed by (name) · (time)* — or *No response yet*. **Back to Dashboard** returns you here.

To send work back, reject the individual task — see [Reviewing and rejecting completed tasks](https://www.mays.app/help/tasks-checklists/review-and-reject-tasks).

## Live Activity

On the right, **Live Activity** shows the five most recent tasks completed in the last seven days at the location you picked, and refreshes by itself every 30 seconds. Each shows who did it (the person who submitted the answer, even when the task was assigned to someone else), when, the task and checklist, and the answer. A custom-form task shows how many fields were answered (for example *Form submitted · 3 answers*); open it to see the answers. An inventory count shows how many items were counted and the total, rounded to two decimals (for example *5 items counted (214.42 units)*). If the person left a note when completing the task, it shows under the answer or photo; a long note is cut to its first three lines — open the task to read all of it. Click a photo to enlarge it.

- Click a task to open its **Task Details**: the full answer, who it was assigned to and who submitted it, its history and comments, and **Reject & Resend**. This is the same panel as on **Tasks → Tasks**, so you need access to the Tasks page; without it, the items don't open.
- Click the heart to like it and the speech bubble to read and add comments (*Reply to …*). The person sees your like and comment in the app's **History** tab — see [The Activity feed](https://www.mays.app/help/tasks-checklists/activity-feed).
- For the full list, use **Tasks → Tasks**.

![Task Details opened from Live Activity: Mop the floors, assigned to Alex Chen, with Maria Lopez's submitted response, the like and comment buttons, the comment box and Reject & Resend](https://mays-uploads.s3.us-east-2.amazonaws.com/site/help__your-dashboard__02-live-activity-task-details.1f8e107e0a.png)

## Good to know

- **Managers with more than one location:** pick a location in the bar to see its checklists and activity.
- **A manager who isn't assigned to any location** sees the dashboard with zeros and no checklists until an admin adds them to one — see [Location access for managers](https://www.mays.app/help/team-roles/location-access-for-managers).
- Numbers on the cards use your browser's number format (for example *1,234* in the US).
- **Finish setup with Mays AI:** admins who skipped the setup assistant see this banner at the top. **Continue** opens the assistant again, and **✕** hides the banner in that browser. Otherwise it goes away once setup is finished, or 30 days after it was skipped. See [Set up faster with the AI setup assistant](https://www.mays.app/help/ai-automation/ai-setup-assistant).
- The round button in the bottom-right corner is Mays AI — ask it things like *"How many tasks were completed today?"*. See [Asking Mays AI on the web](https://www.mays.app/help/ai-automation/mays-ai-on-the-web).
- New checklists show up here the day after you create their template — see [Scheduling and assigning checklists](https://www.mays.app/help/tasks-checklists/schedule-and-assign-checklists).

## Related articles

- Getting started: [Finding your way around the web app](https://www.mays.app/help/getting-started/finding-your-way-around) — A tour of the Mays web app — the sidebar and what's in each section, the location switcher, locked modules, your profile, Mays AI and where to get help.
- Tasks & checklists: [Reviewing and rejecting completed tasks](https://www.mays.app/help/tasks-checklists/review-and-reject-tasks) — Check what your team completed — photos, numbers, notes — on the web Tasks page or in the app, and send a task back with a reason when it isn't done right.
- Tasks & checklists: [Scheduling and assigning checklists](https://www.mays.app/help/tasks-checklists/schedule-and-assign-checklists) — Choose which days a checklist runs, the hours staff can see it, whether unfinished tasks carry over, and who does it — a role, a department, specific people or one person per task.
- Tasks & checklists: [The Activity feed](https://www.mays.app/help/tasks-checklists/activity-feed) — The History tab in the app is your team's Activity feed — every completed and rejected task, with photos. Like it, comment on it, share it to a chat, or tap someone to see their profile.
- Tasks & checklists: [Creating a checklist template](https://www.mays.app/help/tasks-checklists/create-a-checklist-template) — Build an opening, closing or cleaning checklist once as a template — groups, tasks and answer types — and Mays turns it into your team's task list in the app.
- Getting started: [Your first week with Mays](https://www.mays.app/help/getting-started/getting-started-checklist) — A step-by-step plan for your first week — locations, your team, your first checklist, Square or 7shifts, and the mobile apps — with where to find each in Mays.
- AI & automation: [Set up faster with the AI setup assistant](https://www.mays.app/help/ai-automation/ai-setup-assistant) — Upload the checklists you already use, in PDF, Word, Excel or a photo, and Mays AI drafts your checklist templates, departments and roles for you to review and save.
- AI & automation: [Asking Mays AI on the web](https://www.mays.app/help/ai-automation/mays-ai-on-the-web) — Mays AI is the round button in the corner of every web page. Ask it about today's tasks, who's on shift, sales, temperatures or labor cost, or have it build a report you can save.

## Still need help?

Send us a support request and a real person on the Mays team will get back to you.

[Contact support](https://www.mays.app/contact?topic=support) · [Call +1 (561) 286-3939](tel:+15612863939)

Canonical: https://www.mays.app/help/getting-started/your-dashboard