# Use cases

[All posts](https://www.mays.app/blog) · **Categories:** [Use cases](https://www.mays.app/blog/category/use-case) · [Features](https://www.mays.app/blog/category/feature) · [News](https://www.mays.app/blog/category/news) · [Guides](https://www.mays.app/blog/category/guide)

- [Your AI already knows your restaurant: let it run Mays](https://www.mays.app/blog/your-ai-already-knows-your-restaurant-let-it-run-mays) (Use cases · October 18, 2026) — You already paste your schedule, sales and staff lists into ChatGPT, Claude or Grok. Connect Mays instead, and the AI reads and changes your real data directly, in any language, with a preview before every change. No more copy and paste between chat, spreadsheets and old-school tools.
- [Approve requests between rushes: time off, swaps and pickups from ChatGPT, Claude or Grok](https://www.mays.app/blog/approve-requests-between-rushes-ai) (Use cases · October 18, 2026) — Ask your AI what's waiting for you and decide each request in the same chat, from your phone. Time off, availability changes, shift swaps, pickups and checklist reviews come with Mays's own checks and warnings, and nothing is decided until you confirm.
- [Why did cancellations jump? Ask your AI about your POS orders](https://www.mays.app/blog/why-did-cancellations-jump-ai) (Use cases · October 17, 2026) — Canceled orders doubled this week and the POS report only gives you the count. Ask ChatGPT, Claude or Grok and Mays breaks it down from your Square or Union orders: declined cards, abandoned orders, paid-then-refunded, the decline reasons, the items, the hours and the channels.
- [Pre-shift huddle notes from yesterday's data](https://www.mays.app/blog/pre-shift-huddle-notes-from-yesterday-ai) (Use cases · October 17, 2026) — Five minutes before the doors open, ask ChatGPT, Claude or Grok for huddle notes: yesterday's best sellers and what sold together, the latest guest reviews, what the checklists caught, and today's lineup and open shifts. One prompt, read from Mays, ready to say out loud.
- [Turn the recipe binder into a knowledge base with ChatGPT or Claude](https://www.mays.app/blog/recipe-binder-to-knowledge-base-ai) (Use cases · October 16, 2026) — The recipes and SOPs in your kitchen binder can go into the Mays knowledge base two ways from ChatGPT or Claude. The AI writes clean articles from photos of the pages, or you upload the original files. Everything waits for an admin's review before the team sees it.
- [Open your second location by describing the first, with ChatGPT or Claude](https://www.mays.app/blog/open-second-location-ai-store-setup) (Use cases · October 16, 2026) — Your second café should run like the first. Ask ChatGPT or Claude to read how your first location is set up in Mays, then set up the new one from that: location, positions, team, weekly pattern and checklists, with what already exists kept as it is.
- [What are guests unhappy about? Read your low reviews with your AI](https://www.mays.app/blog/what-are-guests-unhappy-about-reviews-ai) (Use cases · October 15, 2026) — Ask ChatGPT, Claude or Grok for the 1- to 3-star Google reviews nobody has answered yet. Mays returns them per location with the rating and the text, the AI groups them into themes, and you reply from Mays.
- [The week's tip pool without a spreadsheet](https://www.mays.app/blog/tip-pool-week-without-spreadsheet-ai) (Use cases · October 15, 2026) — Ask ChatGPT, Claude or Grok how last week's tips were split and Mays answers from the same tip engine as payroll: each person's hours and, if you can see pay and allowed it, their share and tips per hour, with each location's rules. Hidden amounts are never estimated.
- [Your weekly pattern, written once: tell ChatGPT or Claude how your week runs and fill the next four](https://www.mays.app/blog/weekly-shift-pattern-written-once-ai) (Use cases · October 14, 2026) — Describe the shifts a location runs every week in one sentence, and Mays saves it as the weekly pattern. Then put it on the next few weeks as drafts in one step, without duplicates, and publish each week when it's right.
- [Your SOPs in your team's languages: translate an opening SOP and save it to Mays with ChatGPT or Claude](https://www.mays.app/blog/translate-sops-knowledge-base-ai) (Use cases · October 14, 2026) — Paste your opening SOP into ChatGPT or Claude, ask for a Spanish version, and have it saved to the Mays knowledge base as a new article. It waits for an admin's review before your team sees it, so a person who reads both languages can check it first.
- [From a photo of your paper schedule to shifts in Mays, with ChatGPT or Claude](https://www.mays.app/blog/paper-schedule-photo-to-mays-shifts-ai) (Use cases · October 14, 2026) — Take a photo of the paper schedule on the back-office wall and share it with ChatGPT or Claude. The AI reads it and turns it into draft shifts or a weekly pattern in Mays, and you publish when it's right. Mays stores the shifts, not the photo.
- [Before payroll: a timecard check in plain words](https://www.mays.app/blog/timecard-check-before-payroll-ai) (Use cases · October 13, 2026) — Before you close the pay period, ask ChatGPT, Claude or Grok to check the timecards: missing clock-outs, punches Mays closed automatically, punches a manager edited or added, short breaks, overtime and shifts that ran long. Mays answers from the Time Clock, and the fixes happen in Mays.
- [Should I add a mid shift? Ask your sales by hour](https://www.mays.app/blog/should-i-add-a-mid-shift-sales-by-hour-ai) (Use cases · October 13, 2026) — Ask ChatGPT, Claude or Grok whether the lunch rush justifies a mid shift. Mays returns sales, orders and average ticket by hour or daypart next to how many people were scheduled and on the clock, and if you decide yes, the AI adds the shift as a draft with its effect on the week.
- [Set up a new café in Mays from one message in ChatGPT or Claude](https://www.mays.app/blog/set-up-new-cafe-one-message-ai) (Use cases · October 12, 2026) — Paste your staff list, opening hours and positions into ChatGPT or Claude and ask it to set up your café in Mays. Mays checks the whole plan first, sets everything up under one confirmation, then puts week one on the schedule and welcomes your team.
- [Import your team from a spreadsheet export with ChatGPT or Claude](https://www.mays.app/blog/import-team-from-spreadsheet-ai) (Use cases · October 12, 2026) — Share your payroll or POS staff export with ChatGPT or Claude and ask it to add everyone to Mays. Mays previews every row as added, skipped or invalid before anything happens, and everyone you add gets the normal Mays invite.
- [A bilingual kitchen, one schedule: the kitchen manager asks in Spanish, the owner reads in English](https://www.mays.app/blog/bilingual-kitchen-schedule-spanish-english-ai) (Use cases · October 12, 2026) — Your kitchen manager runs the line in Spanish and you read the business in English. Each of you connects your own AI app to Mays and works on the same schedule in your own language, so nobody re-types a schedule or translates a screenshot again.
- [The opening checklist isn't done: what's left, who's on, and what's next](https://www.mays.app/blog/opening-checklist-not-done-ask-ai) (Use cases · October 11, 2026) — It's 9 am and Midtown's opening checklist is stuck at 60%. Ask ChatGPT, Claude or Grok and Mays shows what's done, what's overdue, what was rejected and who's on shift. Then one message puts a task in the closer's app.
- [Your Monday location meeting in two minutes](https://www.mays.app/blog/monday-location-meeting-two-minutes-ai) (Use cases · October 11, 2026) — Ask ChatGPT, Claude or Grok to rank your locations for last week and compare the week with the one before and with the same week last year. Mays returns sales, labor, food cost, no-shows and top items, with ranks and medians, and says when data is missing instead of showing zero.
- [Describe a deep-clean checklist and it exists in Mays](https://www.mays.app/blog/describe-deep-clean-checklist-ai-creates-it) (Use cases · October 11, 2026) — Tell ChatGPT, Claude or Grok what your quarterly deep clean covers, in your own words, and Mays builds the recurring checklist: sections, photo and number answers, the schedule, the locations and who gets it. One preview, one yes, no template editor.
- ["Who can cover Friday's close?" Finding cover with ChatGPT or Claude](https://www.mays.app/blog/who-can-cover-friday-close-open-shifts-ai) (Use cases · October 10, 2026) — When someone can't work a shift, ask your AI who could take it. It checks the schedule and overtime in Mays, then either reassigns the shift or offers it to the team, and you approve the pickup, all from one chat and with a preview before every change.
- [Labor targets in plain words: "keep Midtown at 28%" with ChatGPT or Claude](https://www.mays.app/blog/labor-targets-in-plain-words-ai) (Use cases · October 10, 2026) — Tell your AI the labor percent you want a location to run at, for one week or the next few. Mays saves it as the schedule's own weekly target, and from then on schedule, suggestion and sales answers say when a week misses it.
- [A morning briefing for your café in one question](https://www.mays.app/blog/morning-briefing-one-question-ai-cafe) (Use cases · October 9, 2026) — One message to ChatGPT, Claude or Grok before you leave the house: who's on and who's late, how the opening checklist is going, whether any fridge is out of range, yesterday's sales and labor, what's waiting for your approval and what's below par. All read live from Mays.
- [A fridge went out of range overnight: ask your AI what happened](https://www.mays.app/blog/fridge-out-of-range-overnight-ask-ai) (Use cases · October 9, 2026) — A walk-in alarm at 3 am leaves the opener with questions: how warm did it get, for how long, and is it still out? Ask ChatGPT, Claude or Grok and Mays answers from your connected thermometers, then the AI can set the follow-up task for the team.
- [Food cost this week, explained by your AI](https://www.mays.app/blog/food-cost-this-week-explained-ai) (Use cases · October 9, 2026) — Ask ChatGPT, Claude or Grok for last week's food cost and get the number with its caveats: theoretical cost from your recipes, how much of your sales is mapped to recipes, what you bought on posted invoices, and the Waste Log by reason. In plain words, from Mays.
- [Talk to Mays in your own language: run the week in Turkish, Spanish or Vietnamese through ChatGPT or Claude](https://www.mays.app/blog/talk-to-mays-in-your-own-language-chatgpt-claude) (Use cases · October 8, 2026) — Mays's screens are in English, but the AI you connect to it isn't limited to English. Ask about the schedule, approvals and overtime in Turkish, Spanish, Portuguese, Vietnamese or Arabic, and the AI translates both ways while the data in Mays stays the same.
- [Stop overtime before it happens: a Wednesday check with ChatGPT or Claude](https://www.mays.app/blog/stop-overtime-before-it-happens-ai) (Use cases · October 8, 2026) — On Wednesday, ask your AI who is heading into overtime this week. Mays adds the hours already clocked to the hours still scheduled, applies each location's own overtime rules, and then helps you move a shift, with a preview before anything changes.
- [Draft next week's schedule against your sales forecast and labor target, from ChatGPT or Claude](https://www.mays.app/blog/draft-next-week-schedule-sales-forecast-labor-target-ai) (Use cases · October 8, 2026) — Ask your AI to suggest next week at one location. Mays runs its own auto-scheduler against the sales forecast and your labor target, shows what it would add, and puts it on the schedule as drafts only when you say yes. Nothing is published without you.
- [“What do I need from Sysco?” Build and send the order from your AI chat](https://www.mays.app/blog/what-do-i-need-from-sysco-purchase-order-ai) (Use cases · October 7, 2026) — Ask ChatGPT, Claude or Grok what to order and Mays builds it from your par levels: packs per vendor, the total, the next delivery and the cutoff. A draft purchase order comes next, and nothing goes to the vendor until you read the send preview and say send it.
- [Snap a vendor price sheet, get inventory items in Mays](https://www.mays.app/blog/vendor-price-sheet-photo-inventory-items-ai) (Use cases · October 7, 2026) — Take a photo of a supplier's price sheet, ask ChatGPT, Claude or Grok to add the items to Mays, and check one preview: up to 50 items at once, with units, packs, pars and prices, and duplicates flagged before anything is saved.
- [Photograph an invoice, get a draft invoice in Mays](https://www.mays.app/blog/invoice-photo-draft-invoice-ai) (Use cases · October 7, 2026) — Share a photo of the delivery invoice with ChatGPT, Claude or Grok and Mays creates a draft: lines matched to your items, unmatched lines called out, and a check against the printed total. Nothing reaches stock or prices until you post it.

Canonical: https://www.mays.app/blog/category/use-case